Privacy Policy
Tim Morehouse Fencing Club — Your privacy matters to us
Effective Date: March 11, 2026
Introduction
Tim Morehouse Fencing Club ("TMFC," "we," "us," or "our") is committed to protecting the privacy of our members, students, families, and visitors. This Privacy Policy describes how we collect, use, store, and share your personal information when you interact with us through our website (timmorehousefencing.com), our booking platform (Mindbody), email communications, text messages, and in-person at our club locations.
Information We Collect
We may collect the following types of personal information:
- Contact Information: Name, email address, phone number, and mailing address
- Account Information: Mindbody account details, login credentials, and membership status
- Student Information: Student name, date of birth, age, school, emergency contacts, and medical/health information relevant to participation in fencing activities
- Payment Information: Credit card or payment details processed securely through our third-party payment processors (Mindbody, Stripe)
- Communication Data: Emails, text messages, and other correspondence with our staff
- Usage Data: Class attendance, visit history, program enrollment, and scheduling information
- Website Data: Browser type, IP address, pages visited, and cookies when you visit our website
How We Use Your Information
We use your personal information for the following purposes:
- Managing class enrollment, scheduling, and attendance
- Processing payments and maintaining billing records
- Communicating with you about classes, events, schedule changes, and club updates via email and text message
- Sending appointment reminders and follow-ups
- Responding to inquiries and providing customer support
- Administering tournaments and competitive events
- Improving our programs, services, and facilities
- Complying with legal obligations
Text Messaging
By providing your phone number during registration or inquiry, you consent to receive text messages from Tim Morehouse Fencing Club regarding class schedules, appointment reminders, follow-ups, and club communications. Messages are sent from (646) 624-8344.
- Message frequency varies based on your activity and communication needs
- Message and data rates may apply depending on your carrier
- You may opt out at any time by replying STOP to any message
- For help, reply HELP or email info@timmorehousefencing.com
How We Share Your Information
We do not sell, rent, or trade your personal information to third parties for marketing purposes. We may share your information with:
- Service Providers: Third-party platforms that help us operate our business, including Mindbody (class management and booking), Twilio (text messaging), Constant Contact (email newsletters), and payment processors
- Tournament Organizations: USA Fencing and tournament organizers for competition registration and results
- Legal Requirements: When required by law, regulation, or legal process
Data Security
We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. Payment information is processed through secure, PCI-compliant third-party processors and is never stored on our servers.
Data Retention
We retain your personal information for as long as necessary to provide our services and fulfill the purposes described in this policy. You may request deletion of your account and personal data by contacting us at info@timmorehousefencing.com.
Children's Privacy
Many of our members are minors. We collect personal information about children only with the consent of a parent or guardian during the registration process. Parents and guardians may review, update, or request deletion of their child's information at any time by contacting us.
Cookies and Website Tracking
Our website may use cookies and similar technologies to improve your browsing experience and analyze website traffic. You can control cookie preferences through your browser settings.
Your Rights
Depending on your location, you may have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your personal information
- Opt out of marketing communications at any time
- Opt out of text messages by replying STOP
Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.
Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us:
Tim Morehouse Fencing Club
Email: info@timmorehousefencing.com
Phone: (317) 886-8243
Website: timmorehousefencing.com